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How to password file?

Alexander Yakimov
Alexander Yakimov
September 23, 2014
How to password file?

When sharing a personal computer at home or at work, from time to time it is necessary to limit access to certain information. However, not everyone knows that MS Office files are very easy to password-protect.

Microsoft Word

In Microsoft Word, you can protect with the code both the opening of the document itself and the access to making changes. In the first case, this is done as follows:

  1. press the program menu icon (upper left corner);
  2. move the cursor to the line "Prepare";
  3. select the item "Encrypt document";
  4. enter in the opened window the desired password (numbers and / or letters);
  5. press the “OK” button;
  6. enter the same password again for confirmation;
  7. Click the "OK" button.

Now when you open the file, a window will appear asking you to enter the code.

To prevent the possibility of changing the file:

  1. select the Review panel (above);
  2. click the "Protect Document" button;
  3. press the "Yes, turn on protection" button;
  4. enter the password and confirm it in the opened window;
  5. Click the "OK" button.

From now on, the document will be opened only for review.In order to make changes to it, you need to click on the button on the “Disable protection” panel on the right and enter a password. It will open automatically when you try to edit a document.

Microsoft Excel

To ensure the safety and security of data in Microsoft Excel 2007, you can:

  • prevent the opening of the document;
  • zaparolit one sheet;
  • zaparolit entire book.

Password protection of the entire document is done in the same way as in MS Word, but in order to restrict access to editing the sheet, you need to:

  1. select the Review panel (above);
  2. press the “Protect Sheet” button;
  3. enter a password in the window that opens and select the protection settings (all is prohibited by default);
  4. press the “OK” button;
  5. Confirm password;
  6. Click the "OK" button.

Book protection is done as follows:

  1. press the button “Protect book” (to the right of “Protect sheet”);
  2. enter the password in the window that opens and select the protection settings;
  3. press the "OK" button;
  4. confirm the password;
  5. Click the "OK" button.

After completing any steps to add passwords to MS Word and Excel, you must save changes to the document. Otherwise, the documents will remain unprotected.


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